The Wellbeing Rooms (Scotland) LLP

(Registered in Scotland No. S0306847)

Copyright © 2020 The Wellbeing Rooms

PRIVACY POLICY

As part of The Wellbeing Rooms professional standards, we have to collect basic information in order to work with the wellbeing practitioner room renters as best we can. Please note that The Wellbeing Rooms do not collect any information about any individual clients attending the practitioners at The Wellbeing Rooms. This clinical data will be collected by the individual business / practitioner that the client is attending, and will be subject to the practitioners own privacy policy. 


As room renters, we want you to be fully informed and comfortable about what happens to your information. This privacy policy shows how we will use, store and protect your personal and sensitive information, in line with General Data Protection Regulation (GDPR).

Dr Jo McColl acts as the data controller and is registered with the Information Commissioners Office under The Wellbeing Rooms (Scotland) LLP.

What information is being collected?

In order to identify appropriately qualified and regulated practitioners at The Wellbeing Rooms, we have to collect personally identifiable information. This will include your name, address, email address, date of birth and phone number.  We will also require your professional qualification details, the membership number of your regulatory body, and details of your current valid professional indemnity insurance. This would be collected in a form prior to officially agreeing to rent a room.  We will require to keep this information which will be kept in a paper file and also scanned and uploaded to a secure cloud based system (Dropbox). Should you no longer wish to rent a room at The Wellbeing Rooms, we will remove your information from our system and shred any paperwork.

Why is information being collected?

Such information is necessary to fulfil the function that we wish to provide (i.e. to provide rooms for wellbeing professionals to rent).   We require your contact details so we can reach you to discuss anything related to room rental or signposting referrals.  We require your qualification, regulation and insurance details to ensure that clients attending The Wellbeing Rooms are only seen by professionals who have the appropriate high standards of training and regulation to provide a high quality and safe service.

Data storage 

Your written information will be kept in a file and stored securely in a filing cabinet which is only accessible by the owners of The Wellbeing Rooms. Your information will be deleted when you are no longer renting a room with us. Your electronic information will be stored in Dropbox (secure and password protected).

Who will my information be shared with?

The information you provide is confidential, however there is certain information that will be used on our website for marketing and also for signposting client queries (with your permission).  This includes:

  • your name & profession

  • your qualifications

  • your regulatory body and membership number​

  • information about you and your practice that you have provided to us for the purposes of marketing ​​

Right to rectification

You have the right to request changes to factually inaccurate information that we hold about you. 

Right to erasure

GDPR guidance states that people have the right to 'be forgotten' i.e., for information held about them to be erased. We will delete your data if you no longer wish to rent a room with us.

Use of Cookies 

A cookie is a small file which asks permission to be placed on a computer hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.


We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to consumer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.


Overall, cookies help provide a better website by enabling us to monitor which pages clients find most useful. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.


You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, please note that we do not have any control over the destination website. We therefore cannot be responsible or are liable for the protection and privacy of any information (or the content of any linked websites) which you provide whilst visiting other sites and such other sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

If you wish to discuss any of the above, please do not hesitate to ask us.